Deactivating & Archiving Staff Members
Staff members can be deactivated or archived as needed.
The table below compares deactivating staff members with archiving staff members.
Action | Useful for | Description |
|---|---|---|
Deactivating a staff member | Deactivating a staff member is useful if you need to remove their login access immediately, but you still need them to be included in reports. | Deactivating a staff member will remove their ability to log in to Mangomint. Deactivated staff members will still be available for appointments until their work hours are removed, or until they are archived. |
Archiving a staff member | Archiving a staff member is similar to deleting a staff member. Archiving is useful if you need to remove the staff member's login access immediately, and you don’t need them to be included in reports by default. | Archiving a staff member will remove their ability to log in to Mangomint. Archived staff members will no longer be available for appointments. |
Link copiedDeactivating & reactivating staff membersLink copied
To deactivate or reactivate a staff member, you must be an Admin user, or you must have the Can manage staff members permission enabled in Staff Member settings.
To deactivate a staff member, open the Staff Members app and select the staff member to deactivate. Select the three-dot menu and select Deactivate.
Once the staff member is deactivated:
They will no longer be able to log in to Mangomint.
They will still be included in reports.
They will still be available for appointments until their work hours are removed, or until they are archived.
They cannot be edited unless you re-activate them.
To re-activate a staff member, open the Staff Members app and select the staff member to re-activate. Select the three-dot menu and select Activate.
Link copiedArchiving & unarchiving staff membersLink copied
To archive or unarchive a staff member, you must be an Admin user, or you must have the Can manage staff members permission enabled in Staff Member settings.
Before archiving a staff member who is paid via Payroll Processing, you will need to remove the staff member from your payroll.
To archive a staff member, open the Staff Members app and select the staff member to archive. Select the three-dot menu and select Archive.
Once the staff member is archived:
They will no longer be able to log in to Mangomint.
They will no longer be included in reports by default, but you can manually select them from the staff filter when running specific reports. Archived staff members will not be included in the Payroll report, even if they performed services during the selected time period. We recommend exporting this report before archiving a staff member. You can also unarchive a staff member to run the report and then archive them again.
They will no longer be available for appointments.
They cannot be edited unless you unarchive them.
To unarchive a staff member, open the Staff Members app and select Show Archived Staff at the bottom of the staff member list.
Select the staff member to unarchive and select Unarchive.
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